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SendEmailWithNativeApproveRejectButtons Flow for Office 365
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IvaSoft - Power Automate Flows
Updated:
6 December 2025

Purpose

The SendEmailWithNativeApproveRejectButtons flow allows you to send an approval request the same way native Outlook approval emails do.

The flow provides an alternative to the Office 365 "Send Email with Options" action. The sender can be an individual user or a shared mailbox. As an approver, you can click the Approve or Reject button inside the email. After clicking Reject, you will see a warning. Then, after selecting "Edit the response before sending" and clicking OK, you will get an editable rejection message where you can add comments.

Note that the PTO (Paid Time Off) request form is just an example. You can create any request form you wish by modifying the HTML body of the request.
SendEmailWithNativeApproveRejectButtons Flow picture 1

Limitation: An approver must use Outlook for Windows or OWA (Outlook on the Web).

Outlook Mobile and Outlook for Mac are not supported.

Current version: 1.0.2

Installation

  1. Open Office 365 Power Automate and import the SendEmailWithNativeApproveRejectButtons2.zip file into your flows list as described here.
    SendEmailWithNativeApproveRejectButtons Flow installation picture 1
  2. Turn on the flow.
    SendEmailWithNativeApproveRejectButtons Flow installation picture 2
  3. Modify the values of these variables:
    SendEmailWithNativeApproveRejectButtons Flow installation picture 3


Warning

We do not offer a demo version; however, we offer a full money-back guarantee. If you are not satisfied, please contact us to request a full refund. Please note that upon receiving a refund, you must uninstall the software.

What you get after purchase

You will receive a download link for the zip file. Import it into your flows list as described in the Installation section above.

Pricing and Licensing

Licensing policy: You may use the flow and any of its variations company-wide. We will support only the original unmodified version of the flow as it is saved in the distribution zip file. You may not resell the flow.

License type
Price per unit
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Single license
$99.00
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