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ScheduledOOF flow for Office 365
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Updated: 23-March-2023
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Purpose

ScheduledOOF is a Power Automate flow that can toggle Automatic Replies (Out Of Office) on/off based on the recursive appointment AtTheOffice that is placed in the calendar AtTheOffice (subfolder of user's default Calendar).

You can easily set your business hours for each day of the week. To do that you have to create subfolder "AtTheOffice" under your default Calendar folder and place there the recurring appointment "AtTheOffice". The flow will check this appointment every hour. During your office hours the Automatic Replies are disabled, and when you are out of the office the Automatic Replies are enabled.

Current version: 1.0.1

Installation

  1. Run Outlook/OWA and create a calendar subfolder "AtTheOffice" as shown below. Create there the recurring appointment "AtTheOffice" and modify it according your needs.
     

    ScheduledOOF installation Picture 1

  2. In the "AtTheOffice" calendar create the recurring appointment "AtTheOffice" and modify it according your needs.
     

    ScheduledOOF installation Picture 2

  3. Set the text of autoreply message for internal recipients (Inside My Organization) and optionally for external recipients (Outside My Organization).

    ScheduledOOF  installation Picture 3

  4. Download ScheduledOOF-DEMO.zip file. Run Office 365 PowerAutomate and import the zip file to your flows list as described here.
     
  5. Turn on ScheduledOOF flow.

Testing

 

About this demo version.

This demo version adds the string [ScheduledOOF DEMO] to the end of each autoreply message. The full product version has no limitations.

ScheduledOOF demo auto-reply


F.A.Q.

Q. Will it work on Outlook for Mac?
A. As ScheduledOOF is a Power Automate script, it doesn't matter which email client you are using and on which platform. It will work everywhere.

Q. Can I toggle Out Of Office not on the schedule using my Android phone?
A. Install these two PowerAutomate button flows: OofOn and OofOff and use the buttons to toggle the OOF manually.

ScheduledOOF buttons


Here you can find instructions on how to share a button flow and pin it to your home screen.

 

Prices

Licensing policy: the product is licensed on a per user per year subscription basis.

Number of licenses Individual price Your payments will be securely processed by MyCommerce
1-9
€ 35
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From 10
€ 32
Site license
€ 1800
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Enterprise license
€ 7000
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